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‘Find’ your tics

checklistIt’s easy to miss word repetitions, sentence structures you overuse or punctuation errors. The ‘find’ function in Microsoft Word (control+F on a PC or command+F on a Mac) offers an invaluable shortcut for eliminating unhelpful writing tics. If you know apostrophes trip you up, search for them and check every single one is correct — or look for particular words, such as ‘it’s’. Clusters of ‘ofs’ or too many words ending in ‘ion’ or ‘ment’ are sure signs you’re using too many nouns instead of active verbs. For example, you could amend ‘Mwangi was responsible for the introduction of an innovative system’ to ‘Mwangi introduced an innovative system’. Variations on the ‘it is . . . that’ sentence structure waste words and can become an irritating habit. Compare ‘If you know that it is apostrophes that trip you up’ to the original phrase above. You can catch your own bad habits by making and using a checklist every time you edit your work. Your readers will appreciate the effort.

Lydia Syson
27 February 2020

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